Please find below details of this year’s timescales for the Christmas closedown.

Due to staff availability in the run up to Christmas and the New Year, Exchequer, Accounts Receivable and Buying Teams will be operating the usual deadlines.

Suppliers

The final payment run to suppliers will be made on Wednesday 20 December 2023 prior to the Christmas closedown.

Please could we request that all invoices that are required for payment before 31 December are emailed to Exchequer (nyhfinance@northyorks.gov.uk) by COP Monday 11 December.

Unfortunately, we cannot guarantee any payment requests received after this date will be processed before COP on 22 December.

Internal Staff

With many suppliers closing down over the Christmas period, please can everyone have all requisitions submitted to Buying@nyhighways.co.uk by 12 noon on Wednesday 13 December.

To enable invoices to be processed ready for payment prior to Christmas, all relevant GRNs must have been completed by the Requester no later than COP Friday 15 December.

Operational Staff

With the foreshortened month, please ensure all claims for work to date are claimed within Symology by Friday  15 December, or Monday 18 December at the latest.

Any work due to take place after that date and before month-end should be assessed and claimed on Monday 18 December, if not before. If there are any queries on the value to claim, contact your Quantity Surveyor.

Summary of Key Dates