Please find below details of this year’s timescales for the Christmas closedown.
Due to staff availability in the run up to Christmas and the New Year, Accounts Payable and Buying Teams will be operating the usual deadlines.
Suppliers
The final payment run to suppliers will be made on Wednesday 17 December 2025 prior to the Christmas closedown.
Please could we request that all invoices that are required for payment before 31 December are emailed to Exchequer ( nyhfinance@northyorks.gov.uk ) by COP Monday 8 December 2025.
Unfortunately, we cannot guarantee any payment requests received after this date will be processed before COP on Wednesday 17 December 2025.
Internal Staff
With many suppliers closing down over the Christmas period, please can everyone have all requisitions via Sicon Approvals by 12 noon on Monday 15 December 2025.
To enable invoices to be processed ready for payment prior to Christmas, all relevant GRNs must have been completed by the Requester no later than COP Friday 12 December 2025.
Operational Staff
With the foreshortened month, please ensure all claims for work to date are claimed within Symology by Friday 13 December.
Any work due to take place after that date and before month-end should be assessed and claimed on Friday 20 December, or Monday 23 December at the latest. If there are any queries on the value to claim, contact your Quantity Surveyor.
Summary of Key Dates
| Date | Deadline |
|---|---|
|
Monday 8 December 2025 |
December invoices to be emailed to Exchequer (nyhfinance@northyorks.gov.uk) |
|
Friday 12 December 2025 |
Orders receipted (GRN) in Sage |
| Monday 16 December 2024 (12 noon) |
All requisitions for any order required before Friday 10th January 2025 submitted to Buying@nyhighways.co.uk |
|
Monday 15 December 2025 |
All requisitions for any order required before Friday 10 January 2026 submitted via Sicon Approvals |
|
Wednesday 17 December 2025 |
Final payment run made by Exchequer |
| Monday 5 January 2026 | Christmas closedown ends |