Due to staff availability in the run up to Christmas and the New Year, Exchequer, Accounts Receivable and Buying Teams will be operating the usual deadlines.
Suppliers
The final payment run to suppliers will be made on Wednesday 18 December 2024 prior to the Christmas closedown.
Please could we request that all invoices that are required for payment before 31 December are emailed to Exchequer (nyhfinance@northyorks.gov.uk) by COP Monday 9 December 2024.
Unfortunately, we cannot guarantee any payment requests received after this date will be processed before COP on 18 December.
Internal Staff
With many suppliers closing down over the Christmas period, please can everyone have all requisitions submitted to Buying@nyhighways.co.uk by 12 noon on Monday 16 December 2024.
To enable invoices to be processed ready for payment prior to Christmas, all relevant GRNs must have been completed by the Requester no later than COP Friday 13 December 2024.
Operational Staff
With the foreshortened month, please ensure all claims for work to date are claimed within Symology by Friday 13 December.
Any work due to take place after that date and before month-end should be assessed and claimed on Friday 20 December, or Monday 23 December at the latest. If there are any queries on the value to claim, contact your Quantity Surveyor.
Summary of Key Dates
| Date | Deadline |
|---|---|
| Monday 9 December 2024 (COP) | December invoices to be emailed to Exchequer (nyhfinance@northyorks.gov.uk) |
| Friday 13 December 2024 (COP) | Orders receipted (GRN) in Sage |
| Monday 16 December 2024 (12 noon) | All requisitions for any order required before Friday 10th January 2025 submitted to Buying@nyhighways.co.uk |
| Monday 23 December | All work claimed within Symology, including any work due to take place after that date and before month-end |
| Wednesday 18 December 2024 | Final payment run made by Exchequer |
| Friday 3 January 2025 | Christmas closedown ends |